Planning, preparing and conducting a parent meeting
Review the ppt and create a plan and an agenda for a parent meeting from slides. be sure to provide a schedule, written invitation, agenda, sign in and evaluation
Pre Meeting Schedule
Date of Meeting:Sat. 8/29/16 Time of Meeting: 10:30am Topic: Play Based Curriculum
|July 2016||7/28/2016||7/30/2016||8/27/2016||8/28/2016||Day Of Event 8/29|
|Read Book/Articles:on play||Reserve area of McGrath Park through city||Decide which handouts to use||Copy handouts||Fold and organize handouts||Organize handouts and lay them out for parents|
|gather facilitators together||Have a meeting to go over ideas and information about the meeting.||Work on lecture topics, who will gather what info.||Decide on which handouts will accompany email reminders||Reminder Emails to RSVP list||Finalize who will present which part of lecture|
|Make flyers||Organize Child Care Coverage||Simplify||Double check park area reservation||Organize scavenger hunt|
|Location Prep||Picked a park with a gazebo and plenty of picnic tables||Rope off park area for meeting||Bring extra tables, blankets, and all brunch items.|
|Type out and organize idea for handouts||Copy handouts to working document for other teachers to review||Decide on parent participation aspect||Organize notes and lecture||Have copies available, organized and ready to hand out|
|Marketing for Meeting:||* Email Parents
*Flyers Posted at School
* Handouts in Classroom Cubbies
*Make sign for the day of the event
|*Information and reminder in school newsletter||Check RSVP list and check the count
*Have a staff member make a nice colorful sign
|*Reminder calls and additions to RSVP list
* Be outside during child pickups to remind parents verbally
|Put out the big colorful sign so families can easily see the location of the meeting|
|Shopping List||Paper plates, napkins, cups, utensils, water, brunch food, table, cloths||Check the RSVP list to check how much food to buy.||Pick up brunch materials. Go back to school to prep necessary items.||Bring all food, utensils, paper goods, table cloths, to park|
|Materials||Tables, blankets, bell, The Kissing Hand (book for raffle), tickets, raffle box, name tags, pens, sunscreen||Start to compile materials in an area in the staff room.||Purchase The Kissing Hand.||Load up as many items in the car the day before.||Organize materials|
An example of Parent engagement pre meeting
Meeting Agenda (for Parents)
Saturday August 29th, 10:30-12:30
Welcome to our Play Based Curriculum Parent meeting! Please find the perfect spot for your picnic blanket, and grab a plate of food. The idea is for you to feel comfortable and at home as you learn about how we inspire your children to learn!
We will be having a raffle for one of Children’s Garden’s favorite children’s books. Please sign up for raffle prior to 11:00!
10:30 a.m. Enjoy some delicious and healthy treats with your child and other families
11:00 a.m. Meeting begins! Join us in a circle time and daily verse with your child.
See what your child does every morning at Children’s Garden!
We welcome, respect and incorporate all cultures, religions and languages
at Children’s Garden. Parents are encouraged to contribute books or verse
in their native language
11:15 a.m. Play Based Activity with your child
11:30 a.m. Children go with Miss Terri for supervised fun on the playground
11:30 a.m. The What, How and Why of Play Based Curriculum (45 minutes)
12:15 p.m. Raffle winner announcement
12:15 p.m. Question and Answers
12:30 p.m. Meeting ends
We would appreciate it if you could help us clean up and leave beautiful McGrath park as clean as we found it!
RSVP’s for Parent Meeting at McGrath Park
Saturday, August 29, 2016
|Name of Parent(s)||Child(ren) Name||# of children|
This flyer is to be posted on campus and also put in the children’s cubbies:
Come Join Children’s Garden
Brunch Fun at the Park
Saturday, August 29, 2016
Parent Information Morning
Topic: Play Based Curriculum
Place: McGrath Park
Come meet other parents, ask questions, and learn why a play-based curriculum is important while you enjoy brunch in the park!
Please bring a blanket to sit on and
childcare will be provided!
RSVP to the Director