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Carefully read the scenario before writing your positive news message and submitting it via Canvas. Also, make sure to review the rubric so you know how this assignment will be graded. Scenario: Direct Request: Company Luncheon As an event planner for your company, you are charged with obtaining bids for a luncheon. Yesterday, your planning committee finalized the following event details and needs: • Date: November 15 • Number of people expected to attend: 200 • Time: 12-2 pm • Meal Budget: $30 per person • Needs: audio system, seating for 200, and menu options including vegetarian Your task: Write a direct request email to Rhonda Heffer, the Event Coordinator at the Hyatt. You should request a bid (price) for the use of a Hyatt event space that meets the requirements specified above. Remember to provide enough information in your request for Ms. Heffer to respond with an accurate price or estimate. Ms. Heffer’s email is Page 170 in the textbook shows an example of business email format. You may also refer to p. 167 for a routine inquiry example. Positive News Message Rubric – Email w/Ratings Positive News Message Rubric – Email w/Ratings Criteria Ratings Pts This criterion is linked to a Learning Outcome Subject line is brief and descriptive Yes 7.0 pts 1-2 mistakes or improvement opportunities 5.0 pts Greater than 2 mistakes 0.0 pts 7.0 pts This criterion is linked to a Learning Outcome Appropriate salutation; first sentence clearly states the major/principal idea Yes 7.0 pts Weak salutation or vaguely stated major idea 5.0 pts Salutation missing or major idea not stated 0.0 pts 7.0 pts This criterion is linked to a Learning Outcome Middle paragraphs present supporting details in logical sequence Yes 9.0 pts Supporting detail sequence is mostly logical 6.0 pts Supporting details vague or illogically sequenced. 3.0 pts No supporting details provided 0.0 pts 9.0 pts This criterion is linked to a Learning Outcome Final idea is courteous and indicates a continuing relationship with reader Yes 7.0 pts Final idea is moderately courteous or vaguely indicates a continued relationship 4.0 pts Final idea discourteous or does not indicate an ongoing relationship 0.0 pts 7.0 pts This criterion is linked to a Learning Outcome Ensure accuracy of facts Yes 2.0 pts No 0.0 pts 2.0 pts This criterion is linked to a Learning Outcome Use first person (I, we) sparingly or not at all to portray a “you” attitude or audience centered message Yes 8.0 pts Audience is considered, but not centered 5.0 pts I-centric message that does not consider the audience 0.0 pts 8.0 pts This criterion is linked to a Learning Outcome Message is clear & concise; Use active verbs predominantly (avoid “being” verbs); Use graphic treatment, such as bulleted lists, when it strengthens communication Yes 5.0 pts 1-2 areas for improvement 3.0 pts No 0.0 pts 5.0 pts This criterion is linked to a Learning Outcome Relatively short sentences, varied in length & structure Yes 4.0 pts 1-2 sentences that would be clearer if shortened, simplified or split up 2.0 pts No 0.0 pts 4.0 pts This criterion is linked to a Learning Outcome Relatively short paragraphs, especially first and last, varied in length Yes 4.0 pts No 0.0 pts 4.0 pts This criterion is linked to a Learning Outcome Use appropriate level of formality; use contemporary language; avoid clichés and jargon Yes 4.0 pts No 0.0 pts 4.0 pts This criterion is linked to a Learning Outcome Use original expression (phrases/sentences not copied from other sources) Yes 4.0 pts No 0.0 pts 4.0 pts This criterion is linked to a Learning Outcome Use correct document format (email); include an appropriate signature block Yes 9.0 pts 1-2 mistakes 5.0 pts Greater than 2 mistakes 0.0 pts 9.0 pts This criterion is linked to a Learning Outcome Mechanics – spelling, grammar, punctuation and usage are perfect. Mechanics perfect 10.0 pts 1-2 mistakes 5.0 pts Greater than 2 mistakes 0.0 pts 10.0 pts Total Points: 80.0

Carefully read the scenario before writing your positive news message and submitting it via Canvas.  Also, make sure to review the rubric so you know how this assignment will be graded.

Scenario: Direct Request: Company Luncheon

As an event planner for your company, you are charged with obtaining bids for a luncheon.  Yesterday, your planning committee finalized the following event details and needs:

  • Date: November 15
  • Number of people expected to attend: 200
  • Time: 12-2 pm
  • Meal Budget: $30 per person
  • Needs: audio system, seating for 200, and menu options including vegetarian

Your task: Write a direct request email to Rhonda Heffer, the Event Coordinator at the Hyatt.   You should request a bid (price) for the use of a Hyatt event space that meets the requirements specified above.  Remember to provide enough information in your request for Ms. Heffer to respond with an accurate price or estimate.  Ms. Heffer’s email is

Page 170 in the textbook shows an example of business email format.

You may also refer to p. 167 for a routine inquiry example.

 

 

 

 

 

 

 

 

 

Positive News Message Rubric – Email w/Ratings

Positive News Message Rubric – Email w/Ratings
Criteria Ratings Pts
This criterion is linked to a Learning Outcome Subject line is brief and descriptive
Yes

7.0 pts

1-2 mistakes or improvement opportunities

5.0 pts

Greater than 2 mistakes

0.0 pts

7.0 pts
This criterion is linked to a Learning Outcome Appropriate salutation; first sentence clearly states the major/principal idea
Yes

7.0 pts

Weak salutation or vaguely stated major idea

5.0 pts

Salutation missing or major idea not stated

0.0 pts

7.0 pts
This criterion is linked to a Learning Outcome Middle paragraphs present supporting details in logical sequence
Yes

9.0 pts

Supporting detail sequence is mostly logical

6.0 pts

Supporting details vague or illogically sequenced.

3.0 pts

No supporting details provided

0.0 pts

9.0 pts
This criterion is linked to a Learning Outcome Final idea is courteous and indicates a continuing relationship with reader
Yes

7.0 pts

Final idea is moderately courteous or vaguely indicates a continued relationship

4.0 pts

Final idea discourteous or does not indicate an ongoing relationship

0.0 pts

7.0 pts
This criterion is linked to a Learning Outcome Ensure accuracy of facts
Yes

2.0 pts

No

0.0 pts

2.0 pts
This criterion is linked to a Learning Outcome Use first person (I, we) sparingly or not at all to portray a “you” attitude or audience centered message
Yes

8.0 pts

Audience is considered, but not centered

5.0 pts

I-centric message that does not consider the audience

0.0 pts

8.0 pts
This criterion is linked to a Learning Outcome Message is clear & concise; Use active verbs predominantly (avoid “being” verbs); Use graphic treatment, such as bulleted lists, when it strengthens communication
Yes

5.0 pts

1-2 areas for improvement

3.0 pts

No

0.0 pts

5.0 pts
This criterion is linked to a Learning Outcome Relatively short sentences, varied in length & structure
Yes

4.0 pts

1-2 sentences that would be clearer if shortened, simplified or split up

2.0 pts

No

0.0 pts

4.0 pts
This criterion is linked to a Learning Outcome Relatively short paragraphs, especially first and last, varied in length
Yes

4.0 pts

No

0.0 pts

4.0 pts
This criterion is linked to a Learning Outcome Use appropriate level of formality; use contemporary language; avoid clichés and jargon
Yes

4.0 pts

No

0.0 pts

4.0 pts
This criterion is linked to a Learning Outcome Use original expression (phrases/sentences not copied from other sources)
Yes

4.0 pts

No

0.0 pts

4.0 pts
This criterion is linked to a Learning Outcome Use correct document format (email); include an appropriate signature block
Yes

9.0 pts

1-2 mistakes

5.0 pts

Greater than 2 mistakes

0.0 pts

9.0 pts
This criterion is linked to a Learning Outcome Mechanics – spelling, grammar, punctuation and usage are perfect.
Mechanics perfect

10.0 pts

1-2 mistakes

5.0 pts

Greater than 2 mistakes

0.0 pts

10.0 pts
Total Points: 80.0

 

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